Board Job Descriptions

UF LGBTQ+ Alumni Affiliate Group | Official Website > Board Job Descriptions

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President

Profile: The president is a passionate advocate for LGBTQ+ rights and inclusion, with strong leadership and organizational skills. They have a deep understanding of the challenges and experiences of the LGBTQ+ community.

Job Responsibilities:

  • Provide overall leadership and direction to the board and the organization.
  • Preside over board meetings and facilitate productive discussions.
  • Collaborate with the university administration, LGBTQ+ organizations, and community partners.
  • Represent the board and the organization at public events, meetings, and conferences.
  • Oversee the implementation of board decisions and strategic initiatives.

Expectations:

  • Demonstrate a commitment to advancing LGBTQ+ rights and fostering an inclusive campus environment.
  • Possess strong communication, interpersonal, and decision-making skills.
  • Effectively manage conflicts and build consensus among board members.
  • Dedicate sufficient time and energy to fulfill the responsibilities of the role.

Profile: The vice president is a reliable and proactive individual who supports the president and assists in various leadership tasks. They have a genuine interest in LGBTQ+ advocacy and are committed to the organization’s mission.

Job Responsibilities:

  • Support the president in their duties and responsibilities.
  • Act as the president in their absence or when delegated.
  • Collaborate with other board members to develop and implement strategic initiatives.
  • Assist in managing relationships with university departments and student organizations.
  • Contribute to the planning and execution of events, campaigns, and initiatives.

Expectations:

  • Demonstrate strong teamwork and collaboration skills.
  • Exhibit initiative and the ability to take on leadership responsibilities.
  • Be proactive in identifying and addressing emerging issues and opportunities.
  • Attend board meetings regularly and actively participate in discussions and decision-making.

Profile: The treasurer is a detail-oriented individual with a strong financial background who ensures the financial stability and accountability of the organization. They have experience in financial management and adhere to ethical and transparent practices.

Job Responsibilities:

  • Manage the organization’s finances, including budgeting, financial planning, and reporting.
  • Oversee financial transactions, bookkeeping, and record-keeping.
  • Prepare and present financial reports to the board and stakeholders.
  • Ensure compliance with financial policies, legal requirements, and accounting standards.
  • Provide guidance on fundraising initiatives and financial sustainability.

Expectations:

  • Possess financial literacy and knowledge of accounting principles.
  • Maintain accuracy, integrity, and confidentiality in financial matters.
  • Communicate financial information clearly and effectively to board members.
  • Monitor and analyze financial data to inform strategic decision-making.

Profile: The secretary is a highly organized and detail-oriented individual who manages the administrative functions of the board. They have excellent communication skills and are responsible for maintaining official records and fostering effective communication within the organization.

Job Responsibilities:

  • Record and distribute minutes of board meetings and maintain an organized record of board documents.
  • Manage board correspondence, including emails, letters, and other communications.
  • Coordinate logistics for board meetings, such as scheduling, venue arrangements, and meeting materials.
  • Maintain an up-to-date roster of board members, committees, and their contact information.
  • Support board member orientation and onboarding processes.

Expectations:

  • Exhibit strong organizational and administrative skills.
  • Have excellent written and verbal communication skills.
  • Ensure accuracy and confidentiality in maintaining board records.
  • Demonstrate attention to detail and the ability to multitask effectively.

Profile: The Vice President of Scholarships is a dedicated individual who is passionate about supporting LGBTQ+ students through scholarship programs. They have experience in scholarship administration and a strong commitment to educational opportunities for the LGBTQ+ community.

Job Responsibilities:

  • Develop and implement scholarship programs and initiatives for LGBTQ+ students.
  • Establish selection criteria, application processes, and evaluation procedures for scholarships.
  • Promote scholarship opportunities and engage with potential applicants.
  • Review and assess scholarship applications, including conducting interviews if applicable.
  • Collaborate with university departments and external organizations to expand scholarship opportunities.

Profile: The Vice President of Alumni Relations is a relationship-builder who fosters connections among LGBTQ+ alumni and strengthens their engagement with the University of Florida. They have excellent networking skills and a passion for creating meaningful alumni experiences.

Job Responsibilities:

  • Develop and execute strategies to enhance alumni engagement and involvement.
  • Plan and coordinate alumni events, such as reunions, networking receptions, and educational programs.
  • Cultivate relationships with LGBTQ+ alumni, promoting their involvement in the Alumni Association.
  • Collaborate with other university departments to facilitate alumni participation in campus activities.
  • Establish communication channels to keep alumni informed about the association’s initiatives.

Profile: The Vice President of Communications is a skilled communicator who oversees the organization’s communication strategies and ensures effective messaging to diverse stakeholders. They have expertise in marketing, public relations, and digital media.

Job Responsibilities:

  • Develop and implement a comprehensive communication plan for the Alumni Association.
  • Manage the organization’s website, social media accounts, and other digital communication channels.
  • Create and distribute newsletters, press releases, and other communication materials.
  • Promote the association’s activities, initiatives, and accomplishments to internal and external audiences.
  • Collaborate with other board members and university departments to align messaging and branding.

Profile: The Director of Social Media is a creative and tech-savvy individual responsible for driving up engagement across social media platforms for the LGBTQ+ Affiliate Board. They have a deep understanding of social media trends, platforms, and best practices.

Job Responsibilities:

  • Develop and implement a social media strategy to increase engagement and reach on various platforms.
  • Create and curate engaging content (text, images, videos) relevant to the LGBTQ+ community at UF.
  • Monitor social media channels, respond to inquiries, and engage with followers.
  • Collaborate with other board members to gather content and promote events, initiatives, and campaigns.
  • Analyze and report on social media metrics to evaluate the success of campaigns.

Profile: The Director of Annual Gala is an experienced event planner who leads the organization of a high-profile annual gala event aimed at driving engagement and donations for the LGBTQ+ alumni community. They have a strong background in event management and fundraising.

Job Responsibilities:

  • Plan, organize, and execute the annual gala event, including venue selection, theme development, and coordination with vendors.
  • Create a fundraising strategy and develop sponsorship opportunities to generate financial support for the event.
  • Coordinate ticket sales, registration, and guest communications for the gala.
  • Collaborate with other board members to secure keynote speakers, entertainment, and special guests.
  • Oversee event logistics, including catering, audiovisual needs, and event program.

Profile: The Director of Volunteers is a motivated individual responsible for engaging members and coordinating volunteer opportunities across events and initiatives. They have strong organizational skills and are adept at building relationships with members.

Job Responsibilities:

  • Develop and implement a volunteer engagement strategy to recruit and retain members as volunteers.
  • Coordinate volunteer opportunities for members across various events, programs, and committees.
  • Communicate with volunteers to provide information, assignments, and support.
  • Recognize and appreciate the contributions of volunteers to the organization.
  • Collaborate with other board members and event leads to identify volunteer needs and roles.

Profile: The Director of Membership is a dedicated individual responsible for engaging current and lapsed members of the organization. They have a strong understanding of the benefits of membership and are passionate about fostering a sense of belonging among members.

Job Responsibilities:

  • Develop and execute strategies to recruit new members and retain current members.
  • Plan and implement membership campaigns and initiatives to drive engagement and renewals.
  • Coordinate membership registration, benefits, and communications.
  • Collaborate with other board members to develop and deliver exclusive membership benefits and events.
  • Gather feedback from members to continuously improve membership offerings.
  • Monitor monthly membership report and engage with recently lapsed members. 

Profile: The Director of Young Alumni is a dynamic and energetic individual who is responsible for engaging young LGBTQ+ alumni and fostering their involvement in the organization. They have a strong understanding of the needs and interests of recent graduates.

Job Responsibilities:

  • Develop and implement strategies to engage and connect with young LGBTQ+ alumni.
  • Plan and organize events and initiatives tailored to the interests and preferences of young alumni.
  • Collaborate with university departments, student organizations, and young professional networks to foster connections.
  • Utilize social media platforms and other communication channels to reach and engage young alumni.
  • Provide mentorship and support to young alumni as they transition from university to their careers.

Profile: The Director of Mentorship is a dedicated individual who develops and oversees the “Pathways to Pride” mentorship program, connecting LGBTQ+ students with alumni mentors. They are passionate about supporting the personal and professional growth of LGBTQ+ students.

Job Responsibilities:

  • Develop and implement the “Pathways to Pride” mentorship program, including program guidelines, application processes, and matching criteria.
  • Recruit and engage alumni mentors, ensuring a diverse range of professional backgrounds and experiences.
  • Facilitate the matching process between mentors and mentees, considering their goals and interests.
  • Provide ongoing support and resources to mentors and mentees throughout the program.
  • Evaluate and assess the effectiveness of the mentorship program and make improvements as needed.